AI INVENTORY · OWNERSHIP MAPPING · RISK VISIBILITY
You can't manage the AI you can't see.
Gouverniq gives growing teams a single workspace to catalogue every AI system in use, assign ownership, map vendor exposure, and surface the operational risks leadership needs to know about.
USED BY HR, COMPLIANCE & IT TEAMS IN 50–300 PERSON COMPANIES
AI Action Request
Send email to 847 customer accounts
Policy Check
Risk Score
0/100
High · Escalation required
Inventory History
→ Policy engine intercepted
→ Escalation triggered
→ DPO notified
Vendor Access · Data Exposure
OpenAI
Customer PII, email addresses
Twilio
Email addresses, account IDs
The Problem
Your team probably uses 12 AI tools. You can name 4.
Most of the AI tools your teams use were never formally approved, inventoried, or assigned an owner. That gap is an operational risk.
Your team is using AI tools you haven't approved.
Across growing companies, the average team has 8 to 20 AI tools quietly in active use — ChatGPT for drafts, Copilot for email, Otter for meetings, an ATS that auto-scores CVs, a sourcing tool nobody fully understands.
No one owns the AI risk across your business.
AI tools are adopted by individuals and teams without formal ownership assignment. When something goes wrong — a data leak, a biased output, a vendor change — no one knows who is accountable.
Your vendor exposure is unmapped.
Every AI tool involves a vendor with access to your data, your processes, or both. Most organisations cannot quickly answer which vendors touch which data, or what the contractual and operational exposure looks like.
Leadership is making decisions without AI visibility.
Without a structured inventory, your leadership team cannot see the AI risk they are carrying, the vendor relationships in play, or where the ownership gaps are. Visibility is the first step to managing it.
Why Now
If AI is already inside your business, it should be visible.
Feb 2025
Already activeProhibited AI practices banned.
The first wave of EU AI Act obligations came into effect. Organisations using AI in prohibited categories face fines up to €35M or 7% of global annual turnover.
Aug 2026
3 months awayTransparency obligations apply.
GPAI model obligations come into effect. General-purpose AI providers must deliver technical documentation and usage policies. Every organisation using GPAI tools must verify vendor compliance.
Dec 2027
19 months awayFull enforcement begins.
High-risk AI system requirements become enforceable. Organisations without a documented AI inventory and governance records face direct regulatory exposure.
Source: EU AI Act (Regulation (EU) 2024/1689). Enforcement dates are fixed in law.
Why Current Approaches Fall Short
Generic tools were not built for AI inventory.
Policy documents only cover tools someone catalogued.
Acceptable use guidelines and written policies can only address AI systems you know about. Without a complete inventory, your policies have gaps you cannot see.
Spreadsheet inventories go stale overnight.
AI tools are adopted in hours. A manually maintained inventory is always three sprints behind what's actually in use.
Manual reviews don't scale with AI adoption.
Review processes designed for one vendor per quarter cannot handle the volume of AI systems a growing team adopts each month.
Visibility requires a structured, maintained record of every AI tool in use — with ownership assigned and vendor exposure mapped — before risk can be surfaced or managed.
How It Works
How Gouverniq works.
Three steps from scattered AI adoption to a clear, ownership-mapped view of your AI footprint.
From invisible to governed. Register every AI system, classify the risk, assign ownership, and generate a defensible record — all in one workspace.
Catalogue every AI tool in use.
Register the AI systems your teams actually use, from ChatGPT to your applicant tracking system. Pull from a library of recognised tools, or add your own. Tag the department, use case, owner, and the data each system touches.
Map ownership, vendors, and operational risk.
Each tool is assigned an owner and mapped to the vendors it involves, the data categories it accesses, and the operational risks it introduces. You see exactly where exposure sits — not generic boilerplate.
Surface the AI risk your leadership should see.
AI visibility scores, vendor exposure summaries, ownership gap reports, and leadership dashboards — generated from your actual inventory data, ready to share with the people who need to act on it.
Capabilities
Everything you need to see your AI clearly.
Six integrated capabilities that take you from scattered AI adoption to a structured, ownership-mapped AI inventory with clear risk visibility.
AI Inventory
A structured catalogue of every AI system your teams use — by department, owner, vendor, data category, and operational risk level.
Operational Risk Mapping
Each tool in your inventory is assessed for operational, vendor, data, and ownership risk. You see where exposure sits and who is responsible for it.
Vendor & Data Mapping
Record which vendors access which data categories. Understand your vendor exposure at a glance and generate records for procurement reviews.
Ownership Workflows
Assign owners to every AI system. Track review workflows, ownership changes, and approval status across your entire AI footprint.
Risk Visibility Reports
Generate leadership-ready AI inventory summaries and risk visibility assessments. Current data, available in minutes.
AI Visibility Score
Track your overall AI visibility score across ownership coverage, vendor documentation, and risk review completeness. Know where the gaps are.
EU AI Act Readiness Checklist
30 questions every AI leader should be able to answer.
- Which AI systems fall under EU AI Act Annex III high-risk classification
- Documentation requirements your GPAI vendors must provide before August 2026
- The conformity assessment obligations that apply to high-risk systems from December 2027
- How to structure your AI inventory so your leadership team can follow it
- Prohibited AI practices to check against your current deployments
Get instant access
Enter your work email. We send the checklist immediately — no drip sequence, no sales call unless you book one.
Security & Compliance
Built for regulated environments.
Gouverniq is designed around leading AI governance, security, and risk management frameworks — helping teams structure visibility, accountability, and operational controls without implying certification or legal compliance.
Frameworks we align with:
Gouverniq helps structure AI inventory, ownership, and risk visibility. It does not provide legal advice or replace formal compliance assessments.
Use Cases
Built for your industry.
Four verticals where unstructured AI adoption is creating real operational risk and leadership blind spots.
HR & Recruitment
Your ATS scores candidates. Your screening tool ranks CVs. Neither has a named owner or a documented vendor record. Gouverniq catalogues every recruitment AI in use, assigns ownership, and maps the operational and data risks each tool introduces.
Marketing Agencies
You use ChatGPT, Jasper, Midjourney, Synthesia, and ten other tools across client work. No one has mapped which vendors touch which client data. Gouverniq tracks every tool, every vendor relationship, and every ownership gap.
B2B SaaS
Your enterprise customers are asking about your AI usage in their procurement reviews. Gouverniq gives you the vendor records, ownership maps, and AI inventory reports they expect — turning a sales blocker into a closed deal.
Fintech & Insurance
AI-driven credit scoring and risk assessment tools are in use across your business. Gouverniq maps who owns each system, which vendors are involved, and where the operational risk exposure sits — giving leadership a clear picture before problems surface.
Pricing
Get AI visibility before the gaps become expensive.
A structured AI inventory helps teams identify vendor exposure, ownership gaps, and operational risk before they become costly to close.
Designed for companies that want visibility into AI usage before operational or oversight gaps force reactive action.
Starter
For small teams starting to inventory AI usage.
Build your first AI inventory, assign ownership to the tools your team uses, and get a clear picture of your vendor exposure.
- Track up to 25 AI systems
- Map up to 5 vendors
- Assign owners and departments
- Basic risk visibility
- Monthly inventory export
Growth
Most popularFor growing teams managing AI across departments.
Track AI tools across departments, map ownership and vendor exposure, and generate the leadership reports your organisation needs to act.
- Track up to 100 AI systems
- Multi-department ownership mapping
- Vendor exposure insights
- AI visibility score
- Risk review workflows
- Exportable leadership reports
Scale
For organisations managing AI at scale.
Unlimited AI systems, advanced risk insights, and executive dashboards for organisations with a significant and growing AI footprint.
- Unlimited AI systems
- Unlimited vendor records
- Historical inventory tracking
- Advanced operational risk insights
- Executive dashboards
- Advanced reporting
Enterprise
For regulated or complex organisations.
A custom AI inventory workspace with advanced access controls, custom risk taxonomy, dedicated onboarding, and enterprise support.
- Custom AI inventory workspace
- Advanced access controls
- Custom risk taxonomy
- Dedicated onboarding
- Custom reporting
- Enterprise support
All plans are designed for governance visibility and operational oversight. Gouverniq does not provide legal, regulatory, or compliance advice.
Not ready for a free trial yet?
Request private access to Gouverniq and receive early workspace access, governance templates, and a founder-led walkthrough tailored to your team's situation.
Designed for teams exploring AI compliance before formal procurement or internal rollout.
- Early access to new capabilities as the Gouverniq workspace ships
- Governance templates for AI inventory, vendor review, and documentation generation
- Founder-led walkthroughs for teams preparing for EU AI Act obligations
Request private access
No sales process. We will review your request and follow up directly.
FAQ
Common questions.
Answers to the questions that typically come up before a procurement decision.
Get Started
Start with one AI tool. See where you stand in five minutes.
14-day free trial. No credit card. Full Growth-tier access during trial.